First you fire up your computer, launch your Legacy software and search the index to find her in the database. Her Record Identification Number or RIN is 266. So on a piece of paper, you write her name and R266. All photos coded with R266 at the start should have only Winny in them.
Then you see that Winny was married twice. There are likely photos of her listed under the marriage numbers if the pictures were of her and others, such as husband or children. Her marriage to Ralph was Marriage Record Identification Number or MRIN 57, so you write down M57. Her second marriage to Jonas was M58 and you write that down, too.
You know that Winny might have been included in photos with her parents or grandparents, so you write those MRINs down, too. Let’s say they are M123, M145 and M244.
Where did these numbers come from? They were assigned chronologically by the Legacy program as you entered individuals and documented unions.
Now you navigate to your hard drive, go to the Pictures folder and create a new folder called “Share R266 Winny.” You search your entire photo collection for R266. You find photos to copy to your share file. Then you search your photo folder for each of the MRIN numbers, looking for photos of Winny and others, copying them to the share file.
Next you look over the contents of the Share file and delete duplicates. (These are only copies of the original scans on your hard drive.) Then you email the contents of the Share file to your cousin.
Without an identification number system, you might have spent hours searching for photos. Instead, it took only minutes.
And your coffee isn’t even cold yet!